Job Details
Division HO Division
Minimum experience Associate
Company’s primary industry: Human Resources
Job functional area: Human Resources
Job Description
Dis-Chem Pharmacies in Midrand has an opportunity available for a Learning and Development Administrator to join their team on a Fixed Term Contract. The main purpose of this role will be to provide quality administrative support to the L&D team and relevant stakeholders across all aspects of the L&D Department.
Minimum Requirement:
Essential:
- Grade 12 / Matric
- Diploma or Degree in Human Resource Management or any related field
- 1 year of experience in Learning and Development
- Own a reliable vehicle.
Advantageous:
- Relevant HR/Admin qualification
- Relevant experience in Learning and Development
Job Specification…
- Maintain a training calendar (electronic and manual).
- Create and maintain a database of all internal and external training providers.
- Book training venues as per the training calendar.
- Prepare facilitator packs and relevant documents for training, ensuring that the facilitator receives their packs a minimum of 5 days prior to the training.
- Complete a checklist for all items required for each training session.
- Send the attendance register list to security for each training session.
- Ensure that training manuals and other material required for training have been quality checked and approved by the relevant Manager.
- Print the training manual and other material required for training.
- Courier/deliver training manuals and other material to the training a minimum of three days prior to training.
- Ensure that the training manuals and other materials are received at the training venue prior to the training.
- Capture attendance registers and feedback forms post-training.
- Adhere to Health and safety requirements by ensuring all venues are hygienic and safe before each training session.
- Compile facilitation reports and give feedback to management weekly.
- Timeously organise catering services for scheduled training.
- Capture and keep a record of all training-related expenditure.
- Receive invoices and quality check against specifications, attendance registers and/or other supporting information.
- Track all invoice payments and ensure the spreadsheet is updated accurately.
- Order training equipment and consumables as required.
- Maintain a stock/asset register for training equipment and consumables.
- Respond to and assist any Dis-Chem Stakeholder with any query related to LMS, including Stores, Head-Office Employees, Managers and Directors.
- Allocate the Heat call to the relevant L&D/OD team member.
- Ensure heat calls are closed within 48 hours.
- Escalate Heat calls not closed within 48 hours allocated to L&D/OD team members to the L&D Manager.
- Provide weekly Heat call reports to managers.
- Capture all relevant training data into SuccessFactors weekly.
- Arrange meetings for the department and book meeting rooms accordingly.
- Coordinate relevant functions within the department, not limited to training.
- Ensure the filing system of information is systematically maintained.
- Ensure all department leave forms are submitted correctly to the Payroll department.
- Manage the Group study leave and send the leave forms to payroll.
- Update the leave calendar.
- Administrate travel arrangements, e.g flights, accommodation, etc., for the department. This includes completing the travel forms, getting sign-off from the Director and submitting the documents to the travel agency in a timely manner.
- Event management of graduation ceremonies and special events.
Competencies
Essential:
- Ability to work under pressure
- Deadline driven
- Good time management skills
- Planning and Organising
Special conditions of employment:
- South African citizen
- MIE, clear criminal and credit
- Driver’s license and/or own reliable transport
- Occasional local travel
Remuneration and benefits:
- Market-related salary